When you build and run a business, you will wear several hats. You will have to play the role of salesperson, innovator, financial manager and leader while you still have to deal with routine micro-tasks throughout the day. It can be fun at first, but over time it will tire you out. You will start working long hours, nights, or even whole weekends, and finally no longer have time to take a little air to breathe (even a little) with everything you have to do …
When you get to this point (or ideally, before you get there), you should think about delegating some of your work. Delegation is a key factor for the success of a business, but also for you, both personally and professionally. So make sure you follow these 7 rules to do it effectively.
1. Force yourself to delegate
Most entrepreneurs have a natural sense of wanting to do everything at work. They want to do everything they can, and want to do it by themselves as much as possible. For the most part, this is an admirable quality, and one that is even essential when starting a project. However, later on, you will have to force yourself to delegate part of your work even if you don’t want to. Even if it is a task that you want to actively carry out, it may be better for you to delegate it for your well-being and that of your business.
2. Be proactive
The second rule is to be proactive in your delegation. If you’re waiting to be overwhelmed and on the verge of burnout, delegating a few tasks can end up stressing you out, and it may be too late. Instead, you need to recognize when your work is piling up too much, as soon as possible, and then take quick action to fix it before you get overwhelmed. This could mean hiring a new person, organizing your tasks, or helping a third party develop new skills and take over part of your job.
3. Master the strengths and weaknesses of your team
Before you start assigning tasks, you should be aware of your team’s strengths and weaknesses. Each individual will bring something different, so if you want to get the most out of your delegation process, you need to take this into account. For example, one of your employees can be slow, but very methodical, while another will be less, but can be very fast. For the first, you can delegate important tasks that are not urgent, and for the second, those that you must do immediately.
4. Invest time in training
When you are thinking of delegating missions, it is easy to tell you “I must do it because I am the only one who can do it.” ” Without a doubt. There are tasks that only you can do, but that doesn’t mean you can’t teach someone else to do them. You may not like this idea, as it will take longer to train someone, but think of training as an investment. You only have to train someone once, and then they can take on this task indefinitely.
5. Clearly define your expectations
When delegating certain tasks, be as specific as possible about your expectations. Let your colleague know exactly how you expect it to be done and when. If more than one person is working on the same project, clearly define each of their responsibilities, or at least designate someone to serve as a team leader. Take a moment to answer confused questions or points early on to avoid problems later.
6. Trust your team, but still check their work
It is obvious that you trust your employees for the success of your business, otherwise you would not have hired them, right? Once you assign them a task and set a deadline for completing it, you can trust them. However, it is always a good idea to verify that the process is underway. Set up a communication system so that you and your teammates can update the progress of the work, just to see that it is progressing and to ensure that the deadline is reached. You can also quickly find out whether or not there are other confusing points to clear up.
7. Give feedback, and ask for feedback
Finally, take a moment to provide constructive feedback once the delegated task is completed. Let your employees know if they did their job well or not so that they can correct their mistakes next time. It’s also an opportunity to ask them what they think of you and how you guided them. This way, you will learn a lot about the delegation process and you will be able to do it better the next time you need to delegate something.
These tips will help you delegate your tasks effectively. Better yet, they will keep you in top shape, both mentally and physically to lead your business to success. So learn to delegate effectively. Otherwise, you will end up completely exhausted, stressed, to the point of cracking (without wanting to exaggerate), while your tasks will not be satisfactorily completed … Everything that an entrepreneur does not want!
Source : 7 Rules for Entrepreneurs to Delegate Effectively