The evolution of the workstation through the ages is a recurring subject. It does not only lie in the change of tools operated by the company, but it also applies to the behavior of employees as a whole. Cultural change and that of mentalities are without hesitation the most important obstacle. But whatever happens, technological developments will be ahead of the prospects for internal changes in companies …
We can summarize these changes in 3 big ideas:
- Favor collaborative work;
- Optimizing data and document virtualization;
- Use your own tools.
Of course, it is obvious that the subject is not new and that tackling these themes may seem repetitive to you. However, too few companies, small or large, have taken the digital turn to improve their profitability and not that …
Favor collaborative work
The hierarchical structure in companies is beginning to evolve: decisions come from both management and the various actors in the company thanks to a dialogue that is established between the two camps. Autonomy, employee freedom of expression and teamwork are now the motivating factors that companies aspire to for a pleasant working environment.
Cooperation in companies is a vector of innovation and success when dialogue and relationships are established with confidence between the various stakeholders. These new forms of collaboration are the result of three factors: the cloud, mobility and social networks. Internal virtualized communication has empowered corporate employees to be more efficient in their tasks. They communicate more easily and can therefore easily work collaboratively, thanks to the internet or more particularly to the cloud.
Optimizing data and document virtualization
Companies have fewer and fewer documents in paper format. Even though many companies still have to print their faxes in order to read them, more and more organizational structures are starting to virtualize their tools and data.
The cloud is a branch of SaaS (Software as a Service) which consists of using a third-party service provider responsible for storing your data. For example, more and more businesses are using virtual faxing. It is a fax-to-mail system that is operated using a simple mailbox. Purchases of specific equipment and maintenance costs for a traditional fax machine have become costly and cumbersome.
Likewise, there are free (or low-cost) applications for managing customer records other than Google Apps. We can cite Insightly, which remotely manages client files in particular and orders meetings scheduled in an intelligent way to avoid cluttering up with tons of paper. This is why tools in physical theory are transformed into connected tools thanks to the cloud for simpler management, adapted to employee mobility and at attractive prices.
Use your own tools
Mobility is a prerogative that has become inherent in 2.0 workstations that forces companies to adapt to it. For a startup, for example, most of its new contracts require an entrepreneur to move from one place to another, sometimes miles from his office. Building a new business, it is essential to remain available and professional regardless of where we are.
The cloud once again makes it possible to solve the new managerial forms of companies linked to their high mobility by integrating the specific devices of the employees of a company. Among them is a policy called the BYOD (Bring your own device) that several organizations are starting to set up. It consists of using mobiles, laptops, tablets specific to employees to carry out the various tasks of the company. It is now possible to continue to offer a professional image outside of company premises. This is possible thanks to the virtual telephone switchboards which divert incoming calls to the different mobiles and mobile phones of the employees by means of a virtual number. Even on the road, you remain available and professional.
Finally, the simultaneous use of these tools brings great benefits to entrepreneurial activity. They facilitate the mobility of workers, promote the reconciliation of business and private life, and stimulate collective and collaborative work. Finally, they allow a more efficient and comfortable professional activity for employees.
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